Disposal or HR, hauler or not — if someone in your office does it by hand, I can build it and give you the hours back. I started with waste haulers; the payroll and benefits tools fit any company running hourly crews: trucking, HVAC, paving, landscaping, ready-mix. Disposal logs, light-load reports, projections, miss reports, invoice tie-outs, payroll tie-outs, benefits reconciliations: built off the exports you already have, around how your office already works. By someone who has run HR, payroll and disposal reconciliations at a 225-employee hauler for eight years, not a software company that has never seen a scale ticket.
Book a 20-minute callRuns in Excel on the computer you already have. Fixed price. No subscription to a platform. Every office runs these differently — each one is built to yours.
Anything your office produces by hand from the same exports every day, week or month — on the disposal side or the HR side. The usual list for a hauler:
| Report or reconciliation | What it replaces |
|---|---|
| Daily disposal log (DLOG) | Re-keying the day's tickets into the log by hand, then reworking it to feed the projection |
| Dumps under 5 tons, by driver and route | Sorting the ticket export every morning to find light loads and who ran them |
| Month-end disposal projection | Rebuilding the projection workbook from the log at every close |
| Daily miss report | Joining two system exports and a notes file to tell dispatch what got missed |
| Landfill & transfer invoice tie-out | Lining up vendor invoices against tickets with a highlighter |
| Benefits invoice reconciliation | Carrier bills vs. payroll deductions, employee by employee |
| Payroll tie-out & incentive pay | Time-and-labor exports vs. the pay register every week |
| Whatever you need | Onboarding paperwork, employee-file filing, safety and DOT reporting, vendor statements — if it's disposal or HR and someone does it by hand, tell me which one |
Five jobs that used to be done by hand. Same tools, same person, before and after.
| Job | Before | After |
|---|---|---|
| Daily disposal log, light-load report & projection | ~1 hr a day, every day: re-keying tickets into the log, sorting for loads under 5 tons by driver and route, reworking the log to feed the projection | 5–10 min a day. One click; the log fills itself, the light-load list is ready for dispatch, the projection reads from the log |
| Landfill & transfer invoice tie-out | 4–8 hrs a month, line by line, two vendors, then rebuilding rec workbooks for the year-end EPA audit | Under 1 hr. Invoices and the ticket export go in a folder; one click returns an exception list by ticket, tons, county and material, plus the rec workbooks |
| Benefits invoice reconciliation | 1–2 hrs a month; no common key between carrier invoices and payroll | Under 30 min. Carrier PDFs parsed and keyed to plan and tier; color-coded rec |
| Payroll tie-out & incentive pay | 3+ hrs every pay week tying hours from two entities to payroll | Under 30 min. One button, editable rules, exceptions only |
| Daily miss report | ~1 hr every morning for dispatch, rebuilt from two exports | Minutes. One click; on day two it caught a route typo the manual report had missed |
Roughly 60 hours a month of back-office work now takes about ten. The exceptions get caught instead of missed.
Every ticket that doesn't tie gets a status and a reason in plain English. Nothing to interpret.
| Status | Ticket | What happened |
|---|---|---|
| Review | 4103446 | Billed at $43.25/ton instead of the contracted $41.50 — $16.94 over on one load |
| Review | 4104477 | Landfill billed a ticket your system never saw — missing ticket entry or wrong hauler |
| Review | 881186 | Coded to Butler County in your system, Warren County on the vendor's — affects EPA reporting |
| Expected | 4106502 | Dated 8/31, after the last ticket billed — rolls to next month's invoice and is carried forward automatically |
| Ties out | 381 tickets | Tons and dollars match to the cent. Nothing for you to look at. |
Sample rows from a demonstration month. Company, vendors and tickets are fictional.
Typical pricing: $1,500–$6,000 per tool to build, $300–$1,000 a month to run. Priced against the hours it replaces — if it wouldn't pay for itself in the first quarter, I'll tell you on the call. Nothing is owed until you've seen it work on your own files.
Who I am
Grant Fenner
Eight years running HR, payroll, benefits and regulatory reporting at a 225-employee residential and commercial hauler in Ohio. I started doing all of this by hand, and working in the trash industry that long, across that many parts of the business, kept me asking the same thing: there has to be a better way. So I built the tools. I started in disposal and built the tracking and projection reporting the company still runs on. Tie-Out Automation is how I do the same for other haulers and for any company running hourly crews.
Fits if you
Run 50 to 300 hourly people — a hauler on Soft-Pak, Hauler Hero, Navusoft or Trux, or a trucking, HVAC, paving, landscaping or ready-mix company on any time-and-labor system — and have an office manager, controller, payroll manager or bookkeeper who rebuilds the same reports by hand. Also works for transfer stations, landfills and anyone else who ties scale tickets to invoices. Every office runs these differently; each build starts with how yours does. The goal is simple: give you the hours back.
What the CFO says
“He builds for how an office actually works, not how software thinks it should. Our weekly payroll check went from about three hours to under thirty minutes. The monthly landfill invoice tie-out, which used to take most of a day, takes under an hour and has caught tickets we were being billed for twice. I would recommend him to any hauler that is still doing these by hand.”
James Weaver · Chief Financial Officer · Local Waste Services, Columbus, Ohio
Tell me which report your office rebuilds by hand. You walk me through how you do it today, I rebuild it and show it to you on your own files, and nothing is owed until you've seen it work. Or just email grant@tieoutautomation.com or call (614) 594-3949.